Join our Hunters Capital Team!

The Office Manager will serve as the primary contact for these important community elements and will be responsible for the day-to-day management of commercial leases. This role also involves supporting team members with various administrative and accounting duties related to real estate brokerage and property management, all while ensuring the smooth operation of the office.

Job Type: Full-Time | Pay: $60,000 – $70,000 per year | Start Date: Mid-March | Schedule: Mon-Fri, 8 AM – 5 PM | Work Location: In person

Specific Responsibilities:

• Must be self-disciplined, self-motivated, and possess excellent communication and organizational skills.
• Must be team-oriented and comfortable working in a fast-paced, small entrepreneurial office environment.
• Must embody our core values of Relationships, Integrity, Vision, Community, and Ownership (RIVCO)

Property Management (60%)

Responsibilities include:

• Building and maintaining strong relationships with all commercial tenants.
• Receiving and distributing tenant correspondence.
• Maintaining accurate and updated commercial tenant files (both paper and electronic).
• Coordinating maintenance, including attending regular building inspections, and facilitating communication between tenants and vendors.
• Obtaining, evaluating, and negotiating bids for work.
• Retrieving building security footage.
• Managing parking garage operations.
• Activating building access for tenants and assisting with callbox troubleshooting.
• Preparing move-in documents.
• Drafting leases.
• Scheduling and attending property tours.
• Marketing available commercial spaces.
• Screening potential commercial tenants

General Office Administration (35%)

Responsibilities include:

• Opening the office each morning and greeting all visitors in a professional and respectful manner.
• Maintaining a neat, clean, and professional appearance while representing the company.
• Answering phones, taking messages, and managing communications.
• Ordering and restocking office supplies.
• Managing the databases and sorting/mail distribution.
• Maintaining an organized office, including conference rooms and storage spaces.
• Assisting in the preparation and breakdown of team meetings.
• Organizing monthly team lunches and collaborating on holiday and corporate events.
• Providing key/access for vendors.
• Supporting the accounting team, including creating bank deposits, approving invoices, and managing vendor contracts.

Ad Hoc (5%)

Responsibilities include:

• Scheduling meetings, running errands, and assisting with personal scheduling for the CEO.

Experience (Required):

• Experience or interest in real estate and property management.
• Proficiency in Microsoft Word, Excel, and Outlook without assistance.
• Ability to work unsupervised in a fast-paced, high-energy environment.
• Strong organizational and time-management skills.
• Flexibility and adaptability.
• Ability to manage multiple tasks simultaneously.
• Strong understanding of confidentiality requirements and the ability to apply them.
• Excellent verbal/written communication and follow-up skills.
• Strong sense of urgency and initiative.
• Positive, upbeat attitude.
• Ability to work effectively as part of a team.
• Professional and friendly demeanor, both on the phone and in person.
• Strong professional references.
• Self-disciplined and self-motivated.

Experience (Preferred):

• Experience working with DoorKing, Appfolio, and CBA (Commercial Brokers Association) lease documents.

Apply Now